Congratulations your Club Legends journey starts here.
In the coming weeks we will help you to prepare for the upcoming events and help you to promote your Club.
Here are some useful contacts for you just in case you need to ask questions or need help. Please send us the details of the person responsible for social media in your club, if you already have that’s great.
| Marketing elaine@clublegends.co.uk paul@clublegends.co.uk | Customer Service & Design Tel: 0191 2161888 info@clublegends.co.uk | Sales & Aftersales Tel: 07557301472 andrew@clublegends.co.uk |
NO PAIN – NO GAIN
Now we need your help to organise the Club Legends photo day. We need you to ensure that the whole process runs smoothly. Don’t worry this won’t take longer than 10 minutes.
Step 1: Register your Teams
Please ensure that you have all age groups/teams’ names, Managers details (name, email & contact number) before starting the registration. We would appreciate if you do this latest until 48hours after receiving this email.
We have 4 easy options – choose the one easiest for you.
- Use our Team registration App – click the link to access your Club’s unique page: (we will send you this unique code via email)
- Or Send your manager’s list via email we have attached a template for you
- Or Text or WhatsApp your list to Andrew 07557301472
- Or provide central database of players and club officials email on a excel/csv file (see attached team sheet example)
What happens next? Don’t worry we have that in hand for you.
Once we have received all details from you, it’s our time to contact all Managers who will need to provide us with a list of individuals in their team and parents contacts.
Step 2: Club Badges & Co & Chairman’s Comments
Send us your Club Badge, Sponsor logos and Chairman’s comments via email.
Perfect file format: jpg, png or even better vector files. Please send all files via email to andrew@clublegends.co.uk.
Step 3: Check your venue for your photo day
To get the best result, our photographers require a minimum space of 15 square foot by 9 ft in height to set up their photo studio. Please make sure that the space is cleared and that our team can have access to the venue 1 hour prior to the session starting.
Step 4: Shout about the Photo Day & Sticker book
Use WhatsApp groups & Social Media to communicate to all coaches that a photo day & Sticker book has been agreed. To ensure everyone will have the chance to be photographed on the day.
That was a lot of information, right? We can imagine this a lot for one person to deal with, we will give you a break and send you more information about our Photo Day & Social Media after we have received your registration.
Club Legend Photo Day’s
We just wanted to give you a little more information and ideas for your Club Legends Photo Day.
The Schedule
Our photographers need approximately 1 minute per player. Approximately 10-15 minutes per team. Once we have received you managers registration, we will create a schedule for the event. We will generally schedule from youngest to oldest. Don’t worry we will confirm with you before releasing any schedules to the managers. If you want to schedule yourself let us know.
Make it an event and raise more funds
Why not make it an annual event annual event? Some clubs have decided to use the Photo Day to raise some money and have done raffles, bacon sandwiches, cakes, sweets, tea’s & coffees.
A little bit of creative thinking can go a long way.
Here are some videos & links for you to share with your Club Members.
How a photo day works: https://www.youtube.com/watch?v=UaMeE90rKDs&t=5s
Parent Product & Prices : https://www.clublegends.co.uk/products-and-prices/#football
Club Products & Prices – https://www.clublegends.co.uk/artwork-price-list/
Shout it out loud
Use WhatsApp groups & Social Media to communicate to all coaches & parents that a photo day has been agreed. To ensure everyone will have the chance to be photographed on the day. We will send you and your Social Media contact a detailed scheduled for you to simply copy and paste.
Finally, be assured that we are looking after your personal data:
We photograph thousands of children every month, Child Welfare is our number 1 priority. All our staff hold DBS certificates. All the imagery we take, and hold is held securely with triple layer security. All children’s images are only accessible by secure log in codes that we issue to parents by text and or email. Club Legends are compliant with current GDPR legislation and hold up to date ICO certificates. All data is held securely and destroyed after any sales period.
Engage with the wider community and raise more funds for your Club
We hope you have enjoyed our journey so far. Not long and you will be able to enjoy the Club Legends Sticker Books and raise some cash for your Club.
Now here are some useful templates for you to use to raise your profile in the wider community. Send those out retailers to help you sell your Sticker Packs. It’s surprising how much pride people take in helping their local Clubs. Engage with sponsors, local pubs, supermarkets, restaurants or bakeries.
Here are some helpful templates for either Email or Facebook messages.
Sponsors
Hi,
As a valued sponsor we would like to let you know about a great fundraiser we are running at the club. We would like to offer you the opportunity to appear on our club sponsors page in our Panini style sticker book. For a one off donation you get your own sticker that our members collect to put in the club’s highly personalised book.
Please click here for more info.
This is really exciting & the kids are going to love it.
Your support would be greatly appreciated.
Could we arrange a suitable time to discuss this in more detail?
Kind regards
Local Retailers
Hi,
(Our Club) are participating in a fundraising Panini style highly personalised sticker book with Club Legends. We feel this is a great opportunity for the club to celebrate our community and our club together. As a valued retailer in our community we are asking that you help us to bring this to our community by selling the stickers for us.
We would promote on our social media channels that you are one of our preferred retailers, provide posters for windows, provide money box and replenish stickers every few days. The stickers are cash only.
Please click here for more info.
This is really exciting & the kids are going to love it.
Your support would be greatly appreciated.
We hope this was helpful. Don’t forget to get in touch with our Marketing Team if you need help with the promotion of your products.
Social Media Guide
Thanks for helping us with the registration of your Teams. Now we dealt with the boring part, let’s have some fun. Be creative, engaging and promote your club, photo days & sticker books.
Keep in mind all these ideas can only benefit your Club and aren’t hard to schedule or to post.
Relax – Use your phone to post these. Save all posts to your phone, put your feet up and watch it develop by itself.
Promote your club and encourage more people to join.
Publicise your Sticker Book story.
Attract spectators to your event.
Keep members up to date with the latest news.
Turn your club into a real community.
Here is your weekly schedule simple copy and paste the text and tag Club Legends into your post. You can use these on all your Social Media platforms.
Don’t forget we are only a phone call away
Sticker Book Media Contact
We are excited to launch your Sticker Book very soon. Are you ready? Just a few things to do.
We would love to raise your Club’s profile and involve your local press to raise some extra funds for your Club.
Please call and email the following news stations and tell them about your event and simply tag them in your Facebook posts and invite them to your launch day.
Do you know more local newspapers? Great get them involved!
E-mail template just in case you need one – add your videos and event post to get some extra attention.
To whom it may concern,
<club> would like you to come along to our Sticker Book launch event on the <date>
Date:
Address:
Time:
Where we will be launching the brand-new Sticker Book to help us raise funds for our Club in cooperation with Club Legends. (www.clublegends.co.uk).
We would really appreciate if you could support our local Club with an article, news story or even with a small VT.
For more info get in touch with Elaine from Club Legends (elaine@clublegends.co.uk)
Personalised Launch Video
We will send you your personalised Launch Video 10 days before your Sticker Book launch.
Add it to social media, send it to your WhatsApp Groups or even to your local media.
Don’t forget to tag @ClubLegends in your posts. Or if you need help to write a post text – get in touch we are here to help.
Don’t forget your Launch Posters will get delivered to you shortly.
Thank you for being part of something amazing.
Your Club Legends Team