Photolink SetupPhotolink is the software you will shoot into, it holds a list of all the expected subjects for your job. This job data is downloaded pre-shoot, when you have a reliable internet connection. We’ll go over setting this up and some common tasks you’ll have to perform within it. Firstly, here are your download links for Windows and Mac Run and install the software, then open it up when done. The first time you run Photo Link you will be welcomed with a “Changelog” document. This is purely for information purposes if you are coming from an earlier version of Photo Link. Click OK. You will be taken to the settings screen. There are a few settings you will need to change here before using Photolink. You will need to change:
- The website address: This is http://order.clublegends.co.uk
- The Username: This is your email address which will have been confirmed with you by Club Legends
- The Password: This will be supplied to you by Club Legends too.
(These are the same details you use to login to the bookings diary)
You will also need to change the Image preview size as the default size is too small. We recommend using 810 x 540 for laptops with a 17” screen. If you are using a different size screen or a different display resolution you may need to tweak this size to suit you. If you do always stick to 3:2 ratio but changing it may still cause issues with the overlays. Further down the settings page click Open overlay folder and a new window will open. Copy into this folder the overlay pictures supplied to you by Club Legends and close the window. If you click on the Cropping portrait overlay and select Green Lighting Overlay.png and for Thumbnail portrait overlay please select Green Crop Lines.png. Click Save settings at the bottom. Photo Link is now ready to use. You can create a test job from the main screen to check everything is working. Click on Create job on the main screen. You will be asked to name your new job, use Test Job for example. Click OK You will now be on the main Photo Link working screen. In the above example I have created a New Group named Test Group and within this I have added a New Subject which I have named Test Subject. You can now take a test shot from your camera and this should appear after a brief moment with the cropping overlay. This overlay displays the lines in which you must frame the subject. Once you are happy with this, you’re ready to shoot. Click the cross on the Test job tab at the top of the screen to close the test job.
Downloading Live JobsFor a live shoot you will need to download the job which has been added to the system by the Club Legends admin team (as this will populate your local job with the team and child names). Step 1: Ensure you have internet access & open Photolink Step 2: To download a new job from Club Legends you will need to click on Import job from internet. Step 3: You should see 3 tabs along the top of the Import Internet Jobs window – make sure you’re on the tab named New Jobs. Step 4: Next you will see a new box with a list of available jobs for your login. Find the Job you wish to import & press ‘Import Job’. Step 5: You will get a confirmation pop up box with the name of the photoshoot to confirm it has downloaded onto your laptop. Click on OK to open the job. If for any reason the job has been downloaded before, either by another photographer or by yourself (you may wish to put it on 2 laptops, 1 for back up), then you will find the job under the Older Jobs tab… If you run into issues with your laptop and need to use your back up laptop but haven’t downloaded the job onto it, then follow these instructions … Step 1: Browse to your Photolink Jobs folder (this can be found in the settings tab in Photolink) Step 2: Copy the relevant Job Folder to a USB memory stick to transfer it to the back-up lap-top. Step 3: Paste it into the Job Folder on your back up laptop. It will now open in Photolink from the Local Jobs as normal. Now that you have the job saved to your computer, you can always access it via the Local Jobs menu in photolink, even when you don’t have an internet connection.
On The Day Set-upOpen the Local Jobs menu and select the job you’re shooting. With a downloaded job open you can see the subject’s (child’s) names are already added to the job, listed in the box on the top left. Just to the right of the name is the number of photos that have been taken for each subject. This is important to monitor as if you shoot two subjects under the same name or forget to delete photos before retaking them, it will be visible here. Before the shoot begins and after you’ve set-up your studio, add a new subject called test shots & take some photos using a volunteer subject or a prop to help autofocus. Double click on the test photo and it will open in a separate tab so we can check the studio is set-up correctly. Below the Getting Started tab you will see three buttons. The first button simply displays the photo you just shot. The second button will split the view between your photo on the left and the reference photo on the right so you can see any difference. The last button will display the lighting overlay for comparing the lighting of your screen (which will be in the background behind the overlay) and the required lighting on the overlaid picture. The overlay shows the acceptable light range for your screen, if the screen lighting in your photo does not match this range, it will prevent the automated processing of your images. You must adjust your lighting until it falls inside the acceptable range. Once you’re happy with the framing and lighting of your set-up, you’re ready for the start of the shoot. Click the red cross on the highlighted tab (in this example it is labelled Test Subject-img.jpg) to return to the main photo capture screen.
Shoot StartAs each child approaches the studio, confirm their name and select it from the list in the top left box. THIS IS MOST IMPORTANT, WITHOUT IT THE PARENTS WILL NOT RECEIVE THE PHOTOS OF THEIR CHILDREN! Pose the child in front of the green screen and take the photo on the camera. After a brief pause the photo will appear on screen. You should always check each photo taken for flash failures, eyes closed, reflections in glasses etc. (refer to the training manual for common problems with photos). The cropping overlay will appear on top of all the photos, use this to confirm the subject is stood upright and on the occasions where you’ve had to move either the screen or your camera, check you’re still framing correctly. BEFORE you take photos of the next subject, it is very important that you select the new subjects name from the list. Failing to do this will result in neither subject receiving their photos as it’s impossible to identify which belong to which subject.
- You must delete any bad photos before you take the next one. To delete a photo you MUST first click on the actual photo itself before pressing delete. Failing to do so will delete the Subject (and any good photos of them), which will then need to be re-added, holding up your shoot.
- If you accidentally photograph someone under the wrong name, you can delete the photos and re-take them under the correct name. If the subject has already left, you must mark down on the correction sheet who you have photographed and under what name. You can then correct this after the shoot by moving the photos into the correct folder (you may need to create one) and renaming them appropriately.